These days, terms like “digital transformation”, “the 4th industrial revolution”, “blockchain”, “digitization”, “big data”, “artificial intelligence AI” have become emerging topics among conversation and discussion.
Organizations wish to transform their business into the Digital Era where processes are automated, with real-time and transparent information. Many platforms, products, technology solutions are introduced to the market following these digital trends. In order to implement these solutions; each and every organization needs QUALIFIED DATA. It can be defined as data which is sufficient, correct, and, timely or real-time for many organizations.
With modern technology nowadays, people can input data electronically, for example, customers can fill out an online application form. However, not all people in all regions favour it that way. Writing, paper, live signatures are still favoured not to mention yet the legal requirements. In Vietnam, for example, due to some legislative reasons, companies normally archive physical documents for years and in big quantity.
Some companies archive documents in their own office, some ask for support from archives partners. Archiving documents physically can actually face many risks (e.g. damages caused by water, fire, insects; self-destructive paper through time). Moreover, when archiving in the physical storages, looking for on a particular document can be a miserable task without a tracking system. Similarly, it is also impossible to make use of mass data such as business and marketing analysis.